Welcome to ScanSouth

Document Scanning/Imaging	Medical	Legal	Reprographic Services
CD Duplication / Replication	DVD Duplication / Replication	Video	Emergency Document Restoration

Why scan?

Digital scanning allows retention of historical, irreplaceable and vital documents.

	3%-5% of paper documents are lost
	1%-3% are misfiled
	On average $120.00 is spent on labor searching for a misfiled document, $250.00 if the document is completely lost.

Protect against loss due to fire, water damage, theft, tampering, careless document handling, and deterioration due to age.

	Tens of thousands of documents can be stored on a single CD making secure inexpensive off-site storage possible.
	Toners and inks react differently over time. After only a few years some parts of documents will fade and in some cases disappear completely.
	Paper and media vary as well. Thermal paper can turn completely black and Mylar becomes brittle and weak with age.

Additionally, scanning improves access, distribution and control of scanned
documents. Digital images:

		allow distribution via CD/DVD or Intranet
		can be accessed faster than hard copy
		can be edited and revised
		allow or limit access as required
		Can be used as templates
		save valuable storage space
		with OCR are editable
		allow you to control retention and timely destruction of your documents

Combined with ScanSouth’s exclusive SD₂ technology, your documents become an
easily accessible, powerful resource with enhanced security.

A few tough examples:

	The State of New York and several other states lost 1960s-era inventories of land use and toxic disposal sites (i.e., the Love Canal).
	Written data from NASA’s 1976 Viking mission to Mars has been lost. This data could have been used for current and future explorations of Mars.
	Satellite data recorded in the 1970s, which was to be used to identify ecological trends in South Americas Amazon Basin, is now lost forever.
	All corporate records of the Pennsylvania Railroad were inadvertently deleted.

Equipment

ScanSouth utilizes high-speed, large format and color digital scanners from manufacturers such as Xerox, Canon Epson and Hewlett Packard. This allows us to
digitally image color or black and white documents ranging in size from business card to 42” E size drawings.

Document Preparation, Handling and Destruction

We scan standard paper, vellum and Mylar. We can prep the documents including removal from folders, binders, envelopes and remove staples and paper clips. If desired, all documents will be returned in their original condition or upon acceptance of the electronic files you may authorize certified destruction of your paper documents.

Pickup and Delivery

ScanSouth is insured for Special Documents Handling. When documents are picked up a Chain of Custody Report is initiated. The report details exactly which files are received. The CCR includes signatures of representatives of both ScanSouth and the client. The CCR follows the documents through each step of the process until they are returned to you. While in our custody your documents are stored at our Atlanta office within a fire rated storage room. Our facilities have 24 hour on-site security.

Solutions

SD₂ combines our exceptional document scanning services with a powerful database
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SD₂+ gives you all the benefits of SD₂ technology yet allows you to completely
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Professional Solutions

Legal

Medical